Privacy Policy

INTRODUCTION

This document refers to personal data, which is defined as information relating to an identifiable person that is not already in the public domain. The General Data Protection Regulations (GDPR) seek to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. As a company that processes data, Theatrical Rights Worldwide are pleased to provide the following information, demonstrating how we are responsible for and compliant with the principles of GDPR.

PERSONAL DATA

Theatrical Rights Worldwide will only collect the information needed so that it can provide you with licensing services. Theatrical Rights Worldwide uses the information collected from you to provide quotations, make telephone contact and to email you marketing information which Theatrical Rights Worldwide believes may be of interest to you and your company. In you making initial contact you consent to Theatrical Rights Worldwide maintaining a marketing dialogue with you until you either opt out (which you can do at any stage) or we decide to desist in promoting our products. Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website.

DATA COLLECTION

The Theatrical Rights Worldwide website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We use cookies to help Theatrical Rights Worldwide identify and track visitors and their website access preferences. This information is used solely for our own internal tracking and statistical purposes to help us make our web site as useful and interesting to you as we can. Theatrical Rights Worldwide website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Theatrical Rights Worldwide website. Aside from this standard tracking, the only personal information our web site collects about you is data that you knowingly provide to Theatrical Rights Worldwide in one of our on-line forms. We will use your email address to answer an email we receive from you and to inform you of any new information. All users are given the opportunity to opt-out of having their information used for purposes not directly related to the web site. If you do not choose to opt-in and later decide you no longer wish to receive additional communications, you may opt-out of receiving these communications by following the instructions included in the communication or by sending us an email at london@theatricalrights.com Theatrical Rights Worldwide website employs SSL technology for your protection and personal information that you provide is stored in a secure location. This technology uses sophisticated encryption methods on data transmitted during transactions and access to your personal and credit card information is restricted to Theatrical Rights Worldwide and allows you to purchase online with confidence that your privacy is protected. We encourage parents to monitor their children’s use of the Internet and to help us protect their privacy by instructing them never to provide personal information on this or any other web site without permission. We will never attempt to extract unnecessary information from our users, regardless of age. The Theatrical Rights Worldwide website may contain links to other websites. Theatrical Rights Worldwide makes no representations whatsoever concerning the content of those web sites and Theatrical Rights Worldwide is not responsible for the privacy practices of other websites. Theatrical Rights Worldwide providing of a link to a web site is not an endorsement, authorisation, sponsorship, or affiliation with respect to such web site, its owners, or its providers.

PROCESSING BASIS

Legal Basis for processing personal data: For Theatrical Rights Worldwide to provide quotes and generate licences, meeting contractual obligations to customers and clients.

Legitimate interests pursued by Theatrical Rights Worldwide: To promote the shows and services available from Theatrical Rights Worldwide and/or to market the services and/or products offered by Theatrical Rights Worldwide’s clients.

Consent

Theatrical Rights Worldwide will process Personal Information during the duration of any quote or licence. After ten years, only information required to meet any legal obligations or legitimate interest will be retained.

Retention Policy

Theatrical Rights Worldwide will process Personal Information during the duration of any quote or licence. After ten years, only information required to meet any legal obligations or legitimate interest will be retained.

Data Storage

Theatrical Rights Worldwide data is held on multiple servers in the United States of America.

THIRD PARTIES

Theatrical Rights Worldwide may pass your Personal Information to third parties in order to fulfil our contractual obligations to you, our customer. To be able to provide you with a full suite of services, including but not limited to, print and production materials, Theatrical Rights Worldwide may share your Personal Information with third parties to process work on our behalf. All Third Parties who receive Personal Information are vetted and agree to process data in line with GDPR standards and for the purpose of our business only. However, Theatrical Rights Worldwide may disclose your Personal Information to meet legal obligations, regulations or valid governmental request, including investigating potential violations of Licence Terms and Conditions; or to protect against imminent harm to the rights, property or safety of Theatrical Rights Worldwide employees and/or the wider community. Theatrical Rights Worldwide do not share or sell your Personal Information outside of these conditions.

YOUR RIGHTS

At any point whilst Theatrical Rights Worldwide is in possession of, or processing your personal data, all data subjects have the following rights:

  • Right of access – You have the right to request a copy of the information that we hold about you.
  • Right to rectification – You have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – In certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – Where certain conditions apply you have a right to restrict the processing.
  • Right of portability – You have the right to have the data we hold about you transferred to another organisation.
  • Right to object – You have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – You also have the right not to be subject to the legal effects of automated processing or profiling.

Information You Can Request

  • Contact details of the Data Protection Officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of Theatrical Rights Worldwide, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

If you wish to enquire about how, request copies of or complain about how your personal data is being processed by Theatrical Rights Worldwide or its partners, you have the right to do so. In the event that Theatrical Rights Worldwide refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

If you do not get a response to a complaint within 30 days you can complain to the Data Protection Regulator.

CONTACT

If you wish to enquire about how your Personal Information is processed, request copies of your Personal Information or complain about how your Personal Information is being processed by Theatrical Rights Worldwide or its partners, you have the right to do so.

If you would like to access Personal Information that is held on you, identification will be required. Theatrical Rights Worldwide will accept the following forms of ID when information on your personal data is requested: a copy of your driving license, passport, birth certificate and a utility bill from the past three months. A minimum of one piece of photographic ID listed above and a supporting document is required. All requests should be made to london@theatricalrights.com or by phoning +44 (0) 207 101 9596 or writing to us at the address below.

Theatrical Rights Worldwide:

Theatrical Rights Worldwide

FAO: Data Protection Officer

122-124 Regent Street

London W1B 5SA

Data Protection Regulator:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113